SOUTHEASTERN OKLAHOMA STATE UNIVERSITY

CONTINUING EDUCATION DEPARTMENT

NON-CREDIT OUTREACH AND EXTENDED STUDIES

CONFERENCE  REGISTRATION  SERVICES

Provided by:

 Tonya Cunningham, Coordinator

1405 North 4^th Street PMB 4232

Durant OK 74701-0609

tcunningham@sosu.edu

Phone: 580-745-2320

Fax: 580-745-7462

www.se.edu/conted

Conference Registration Services

Let Continuing Education help you with your program.

Registration Package: $15 per registrant

• Custom registration form and web link/reference
• Continuing Education credits
• Fee processing (checks, cash, credit/debit cards, purchase orders and invoicing)
• Registration processing by phone, fax, mail, or in person.
• Registration confirmations by email or mail
• Enrollment statistics
• On-site registration management
• Participant list
• Attendee rosters and database
• SOSU logo nametag in plastic clip/pin holder
• Conference evaluation forms
• General information packets related to area attractions, travel, etc.

Expanded Registration/Management Package: $20 per registrant

·        Assistance in budget preparation

·        Income and expense reviews

·        Financial transaction records available

·        Vendor invoice reviews and payments

·        Brochure development

Outreach Services

Let us help you plan your next non-credit outreach program.

We are experienced in developing a wide range of lifelong learning and continuing professional education programs for external audiences. In support of the University’s outreach and engagement goals, we collaborate specifically with University areas to assist in developing and delivering high quality non-credit programs for professionals. Our services and expertise include program planning, budgeting, marketing, logistics, on-site program management, fiscal management, registrations, program evaluation, and continuing education. Whether you are planning a short course workshop or an entire certificate program, we can help make your program a success.

If you want to:

• Share your cutting-edge research with professional audiences;
• Maximize the success of your short course or certificate program while minimizing departmental staff time and resources;
• Focus on curriculum content and instructional design instead of logistical details;
• Maximize your program reach and enrollment;
• Provide first-class student and registration services;
• Keep your project on track and on budget;

We can help!

We can:

• Organize any size or type of outreach program on or off-campus at any location.
• Provide a high-quality service that matches your needs and expectations.
• Provide experienced, professional staff that takes care of the program details from start to finish.
• Identify and execute marketing strategies for maximum market reach and enrollment.
• Handle program inquiries and registrations effectively and efficiently.
• Create program budgets and manage income and expenses in a fiscally responsible manner.

Our Partners

We understand the decision-making process and coordination involved in ensuring successful outreach programming and have collaborated with numerous internal and external partners to assist in planning and developing high-quality non-credit programs such as short courses, specialized programs as well as conferences for audiences in academia, professionals, government, non-profit, and business and industry. Our partners include:

• Bryan County Turning Point Coalition
• District I Child Abuse Task Forces
• Durant Public Schools
• Red River Arts Council
• Shekinah Counseling Center
• SOSU Department of Behavioral Sciences
• SOSU Department of Education
• SOSU Department of Fine Arts

Testimonial(s)

I have had a close working relationship with the SOSU Continuing Education conference registration services for a number of years, with both my individual-level projects and with department-level projects. On many occasions when faculty within my department, have had an idea for a workshop, the Continuing Education personnel have been eager to bring the idea to fruition. Their staff have been flexible in helping us meet the continuing education program needs of our target populations. For six years we have co-sponsored the Behavioral Sciences Scholarship Workshop with the Continuing Education department, which has allowed our faculty to provide continuing education for local and regional mental health professionals as well as raising scholarship money for psychology and counseling majors. We have found the SOSU Continuing Education conferencing services willing to adapt as needed based on the various needs and changing conditions.

Jon K. Reid, Ph.D. Professor of Psychology and Counseling

• Chair of Department of Behavioral Sciences (1999-2005)
• Chair of Behavioral Sciences Workshop Committee (2001-2007)
• Faculty Coordinator Camp Strong Heart (1999-2006)

Program Consultation

We help you assess the viability of your project by consulting with you on success factors.

• Fiscal resources
• Target audience
• Schedule and timeframe
• Location
• Delivery format
• Logistics
• Marketing tools

Program Planning and Management

We plan and manage the details of your program, allowing you to focus on content and curriculum.

• Meeting facilities
• Sleeping rooms
• Catering
• AV equipment
• Exhibits
• Materials and supplies

Financial Management

We help you develop the program budget, establish a program account, monitor income and expenses, and handle all financial transactions.

• Interdepartmental fund transfers when permissible
• Fee processing (checks, credit/debit cards, purchase orders, cash payments)
• Revenue and expense tracking and monitoring
• Speaker honoraria and travel reimbursements
• Invoice reviews and payment processing
• Financial records and reports
• Account close-out and net revenue transfers

Registration Services

We handle everything from pre-registration services to on-site participant check in.

• Online, face-to-face, phone, fax, and mail registrations
• Registration confirmations
• Participant inquiries
• Attendee rosters and databases
• Nametags
• Information packets on area attractions, hotels, restaurants, etc.

Marketing

We provide the most cost-effective way to reach potential participants and customize our services to fit your needs.

• Market surveys
• Marketing planning
• Database creation
• Brochure development and design
• Printing and distribution
• Webpage links
• Journal announcements and press releases
• Billboard design
• Conceptional idea for television and radio commercials

Continuing Education Units (CEUs)/Contact Hours

We ensure program accreditation from appropriate professional associations and state boards and, upon program completion, award Continuing Education Units (CEUs) or Professional Development Hours.

• National Board of Certified Counselors
• Oklahoma Licensed Professional Counselors
• Oklahoma Licensed Marriage and Family Counselors
• Oklahoma Licensed Alcohol and Drug Counselors
• Texas Licensed Professional Counselors
• And others when identified

To develop a Step-by-Step Planning Guide, you will want to schedule a meeting with Tonya Cunningham, Coordinator, via e-mail at tcunningham@sosu.edu or call (580) 745-2320.