Employee Forms
For assistance in completing the forms or to request paper forms, contact Human Resources at hr@se.edu or (580)745-2162.
Employee Handbook Forms
- Employment Request Form (PDF)
- Employment Request Form (Word)
- Recruitment Record (PDF)
- Employee Transaction Form (PDF)
- Employee Transaction Form (Word)
- Loyalty Oath (PDF)
- Form W–4 (PDF)
- Employment Eligibility Verification (I-9)(PDF)
- Drug Free Workplace Policy Statement, Acknowledgement of Understanding and Compliance (PDF)
- Fair Labor Standards Act (FLSA) (PDF)
- Examples of Exempt Positions per FLSA (PDF)
- Automatic Deposit Transmittal (PDF)
- Monthly Leave Record
- Application for Student Employment (PDF)
- Student Work Certification (PDF)
- Student Employee Timesheet
- Employment Final Clearance Form (PDF)
- Exit Interview (PDF)
- Key Request Form and Keyholder’s Agreement (PDF)
- Regular Full–Time Employee Tuition Fee Waiver (PDF)
- Medical Care Authorization Form (PDF)
- Form 2–Employer’s First Notice of Injury (PDF)
- Authorization for Disclosure of Protected Health Information (PDF)
- OK Form 301–Injury and Illness Report (PDF)
- Report of Occupational Injury or Illness (PDF)
- Employee’s Report of Injury on the Job (PDF)
- Witness/Co-Worker’s Statement (PDF)
- Worker’s Compensation/Sick Leave Election Form (PDF)
- Return to Work Form (PDF)
- Sexual Harassment Policy and Complaint Procedure with Acknowledgement Signature (PDF)
- Counseling Report (PDF)
- Out–of–State Travel Encumbrance Request and Travel Information Claim Form can be found on the Purchasing Office Forms Page.
- Request/Approval of Leave Form (PDF)
- Maternity Leave Form (PDF)
- Southeastern Inventory Transfer Sheet (PDF)
- Vehicle Request Form (PDF)
- Motor Pool Department Trip Ticket (PDF)
- Risk Management
- SOSU Job Description Form (Word)
Additional Forms
Hourly Timesheet for Part Time Employees
Completed timesheet due in Human Resources on the 1st and 16th days of each month. See Payroll Schedule for exact dates. Hourly Timesheets are paid on the EXTRA-HOURLY Payroll.
Application for Employment(PDF)
Mail or take completed form to Human Resources.
- Apply for: Clerical, Secretarial, Service/Maintenance positions, Police Officer and Technical/Paraprofessional positions (Full Time and Part Time)
SOSU Data Information Sheet
Send completed form to Human Resources for processing.
- Update or change demographic data: Address, Emergency Contact, Education
Amendment to Contract
Complete and submit to Human Resources to start, change, or stop employee contributions to supplemental retirement annuities.
Teachers’ Retirement System of Oklahoma Personal Data Form (PDF)
Send completed form to Human Resources for Processing.
- Change beneficiary for your Teachers’ Retirement account.
- Change address with Teachers’ Retirement
(fill in form — some information may be typed on form before printing)
Social Security Administration (PDF)
Take completed form to local Social Security office for processing.
- Apply for an original Social Security card
- Apply for a duplicate Social Security card
- Apply for a corrected Social Security card
- Apply for a change of information on your record
If you change your name, be sure to tell both Social Secirty and Human Resources. This will assure your earnings will be properly reported to SOSU and recorded in the Social Security Administration’s records.
American Fidelity Reimbursement
Send or fax completed forms to American Fidelity for processing.
(fill in forms - some information may be typed on form before printing)
- File for Medical Reimbursement
Voucher (PDF) - File for Dependent Day Care Reimbursement
Dependent Day Care Provider Acknowledgement
American Fidelity Diagnostic Testing Benefit (PDF)
Send completed form to American Fidelity for processing.
- File for Diagnostic Testing Benefit
TIAA–CREF Annuity Beneficiary Change (PDF)
Send completed form to Human Resources for processing.
- Change beneficiary for TIAA–CREF retirement annuity
Leave Request form
Send completed form to Human Resources for processing.
Leave Request form for 10 month Faculty ONLY
Send completed form to Human Resources for processing.
